Auxiliares de Conversación: Renewing Profex for Another Year

As all of us auxiliares de conversación in Spain know, early January to April is the most exciting time of the year for one main reason: THE APPLICATION PERIOD TO REAPPLY OPENS UP! Of course after a second of using the North American Language and Culture Program’s page-that-shall-not-be-named (Profex), we all know how fast that excitement vanishes. Whether it’s your second, third, or even fourth year (like me) as a language assistant, you may need an annual reminder of how to reapply. Here is your guide to renewing Profex for another year. Good luck in this cutthroat race to get the lowest number of 4,500+ applicants!

FIRST YEAR APPLICANTS: If you stumbled across this article, follow these instructions on how to apply as a first year. Your process will be different from a renewal. Get started on your student visa application as soon as you’re accepted into the program. If you’re already anxious about packing, check out my article and video for tips.

Trip to London with my high school. Who wouldn’t want to apply for this?

Renewing Profex for Another Year

You will need PDF/JPEG copies of:

  • passport
  • carta de motivación (no more than 300 words): In this letter you write in Spanish about why you want to renew and where you want to go.
  • informe del centro (2018-2019) signed and stamped by your current director

The application period opens at midnight Spain time in early January (exact dates are on the Ministry’s website.) To get an idea of how fast spots fill up, around 400 people apply during the first 30 minutes. (I’ve gotten inscrita numbers in the 300’s for two years straight now! *Eye roll*) You have three options when you are renewing: stay in the same school, change schools but stay in the same region, or change autonomous communities (regions) entirely. Second-year applicants are given preference over everyone else, so you will more than likely get anywhere you choose in Spain! Woohoo! Let’s begin.

Here is the Ministry’s Renewal Instructions 2018-2019 (in Spanish).

Step 1: Create Renewal Application

Sign in to Profex and click on the Acceso al trámite button. It will bring you to the main page where you can update any personal information or job experience. This isn’t necessary if all your important details (passport, email, etc.) are still correct. Locate the Auxiliares de Conversación tab and select Presentación solicitudes from the list below.

Now these are two of the most important parts of the whole renewal process. First, from the Convocatoria drop-down, choose the EXTRANJEROS EN ESPAÑA option of the MOST CURRENT YEAR. Be careful not to accidentally apply as a Spaniard abroad.

Second, choose RENOVACIÓN SOLICITUD to renew since this isn’t your first rodeo with Profex.

Step 2: Upload Documents

Like every year, you need PDF or JPG copies of your documents. Upload one of your passport (II.), carta de motivación (III.), and informe del centro (IV.). Check the four boxes on the left. If for some reason your documents didn’t load properly or you’re skipping this part for now, there is a way to attach them later. I explain this at the bottom of the article.

Step 3: Choose Country and Region

Remember that you will NOT be able to edit the regions you choose once your application is Inscrita. If you’re a veteran of the program you’ll be surprised to see that Andorra is an option this year! Set Spain or Andorra as either your first (1) or second (2) preference or blank if you don’t want to go to that country. To leave it blank, don’t click on it. NOTE: By clicking on either country you will check that as a preference and cannot uncheck it. I had to close the tab I was in and restart the entire application after clicking on Andorra out of curiosity.

On the page of regions in Spain, choose one in each column and order them by preference. Remember that as a second year (first time renewal) you’re likely to get anywhere that you want in Spain!

Step 4: Complete Application and Specify City/School Preferences

This may be the trickiest part of the renewal solely because of the amount of questions and how they are worded. Here are the questions asked and how to answer them:

A. What language will you teach in? English for me!

B. Is this your first time renewing? Only answer yes if this is your first renewal (second year with the program). I accidentally checked yes even though it’s my third renewal thanks to jetlag from a 30-hour flight home. Oops! (Please give me second year special treatment, Xunta!!)

C. Is this your first, second, third, fourth, or fifth time renewing? I answered “third renewal” because this will be my fourth year with the program. (If you answered “Yes” to question B, select Primera renovación again.)

D. Do you want to stay at the same school? Pretty self-explanatory

E. Do you want to stay in the same city or region but not necessarily the same school? If you want to change province, city, or school, you will write where you want to go in part H.

F. What is your current school, city, and region?

G. Do you want to change your region? Of course answer according to the regions you chose in Step 3.

H. Add additional relevant information or personal necessities you have here. This is where you will specify exactly what school or type of school, city, or area you want to be placed in.

Step 5: Submit Application and Mail Signed PDF to Regional Coordinator

The final step is to click Inscribir solicitud to send in your application. If you do not receive an immediate email from the program stating that you are Inscrita, then you have not submitted it correctly! This is very important and if done incorrectly, could eliminate you from the program. If you return to the beginning pages of Profex and select 20##-Auxiliares de conversación extranjeros en España from the drop down, you should see your application and its status.

Click the PDF image, sign and date ONE copy of the application and mail it in. If you are renewing in the same region, mail in your application to your regional adviser in Spain. For example in Galicia, I sent my application to Santiago de Compostela. Here are all the regional contacts in Spain.

If you are renewing for a different region than you are currently teaching in, mail your application to Madrid at this address:

Ministerio de Educación, Cultura y Deporte
Subdirección General de Promoción Exterior Educativa
Programa de Auxiliares de Conversación – Cupo Comunidad
Paseo del Prado, 28, 5a planta, despacho 524
28014 MADRID

And that’s it! You’re all finished and just have to wait for your Inscrita to change to Admitida as always.

Do you still need to add your PDF documents to your application? Under Curriculum in the list on the left-hand side of the page click on Documentos anexos. There you can add anything that wasn’t attached the first time around. You won’t be able to attach the documents in the original spots (Step 2) in Profex.

Thanks for reading! If you still have questions or doubts, leave me comments below! Good luck during your next year in Spain and happy travels!

Written by

I'm an American expat living in Galicia. I want to inspire travel, learn a dozen languages, and try every food in the world.

23 Comments

  • Elizabeth

    HI Heather , thank you so much for this info. I am a renewing auxiliary and I was getting a little stressed that I could not upload my documents until reading your blog!
    Very helpful indeed.
    One question, now I am having trouble figuring out who my regional advisor is?
    I clicked on your link referenced by I do not get anything.
    Any help would be greatly appriciated!
    Elizabeth

    • Heather

      Hello Elizabeth!
      Thank you for checking out my page and letting me know the link wasn’t added correctly. It should be working now. The page is http://www.mecd.gob.es/eeuu/dms/consejerias-exteriores/eeuu/auxiliaresusa/CONTACTS-SPAIN_13-05-17/CONTACTS%20SPAIN_13-05-16.pdf
      You should send the signed PDF of your application to your current region’s office if you are renewing for the same region. (For example I sent mine to Galicia since I renewed for Galicia.)
      Otherwise if you are renewing for a different region than you are currently in, send it to Madrid to the address that I listed in my article. (For example if you are changing from Madrid to Andalucía you will send your application to Madrid).

      I hope this helps!
      Happy travels!
      -Heather

      • Elizabeth

        Thank you so much!
        That is a huge help.
        Silly question(because I have never posted anything in Spain) do I use the entire reference?
        It just seems like a lot of titles for it. 🙂 thanks so much (again)!

        Programa de Auxiliares de Conversación
        Consejería de Educación y Universidad
        Dir. Gral. De Formación Profesional y Formación del Profesorado
        Servicio de Proyectos Lingüísticos
        Pasaje Part. Guillem de Torrella, 1, 2ª p.
        07002 Palma de Mallorca

  • Heather

    Yes, use the whole address and all the titles that they have listed for your region.

    Glad this helped! Good luck!
    -Heather

    • Elizabeth

      Thanks again, you have been a huge help!

  • Naceem

    Hi Heather,

    Thanks for your helpful post. What about the Spanish visa itself, the one in our passports? Do we have to renew that every year as well? If so, is it done in Spain along with our NIE renewals? What did you do? Many thanks,–Naceem

    • Heather

      Hey there Naceem,

      You’re welcome! I’m glad you found my post helpful! What you will renew every year if you stay in Spain is the actual TIE/NIE green card that you got when you first came to the country and applied for a visa, not the sticker in the passport. You can renew in Spain between 60 days before your card expires to up to 90 days after. I will be writing an article on how to do this soon! So every year around April-May when we get our new placements and official letters stating we have a job here for the next year, I take that and the other documents we need to the extranjería in Santiago de Compostela (since I’m in Galicia) and renew the card. It’s always pretty easy and straight forward and a couple months later, I get a paper stating that you’re legal till the next year! That’s it! Hope this helped.

      Happy travels!
      -Heather

  • Mariah

    Hey Heather!

    I’m renewing with a friend this year (this will be my 2nd year and her 3rd)

    We want to share an apartment next year in Seville, I’m currently in Ponferrada, Leon and she’s in Mallorca. Do know the steps we have to take so we can be placed together??

    Thank you!!

    Mariah

    • Heather

      Hey Mariah!

      Thanks for checking out my page. I actually do not know how to apply with a partner since my boyfriend is Spanish. This is a good question for the Facebook group pages where I’ve seen a lot of people who have successfully done it talking about it. Remember that even if you get placed together in the same region, it’s still very likely your schools will be too far apart for you to live together. But fingers crossed!

      Good luck and happy travels!
      -Heather

  • Greg Eichhorn

    Hey pal,

    I’m ‘renewing’ but my years aren’t consecutive and I plan on going to a different region (<3 Extremadura tho). Any advice/ thoughts on the process?

    Ta x

    • Heather

      Hi there!

      I believe if your years aren’t consecutive then you apply as if your first year/s with the program didn’t happen. A friend of mine was in this situation and told me this is how it works. For example, if you did the program for a year, then went home for awhile, then came back to apply again, you apply as a first year. It’s only a “renewal” application if you have been doing the program during this 2017-2018 school year here in Spain.

      Happy travels!
      -Heather

  • Simon P

    Hi,

    I was wondering if you can answer a general question about your experience with renewing because I am interested in applying this year and want to know the possibility of staying for a second if I choose. So, I know that if all goes well you are basically garunteed a placement for the second year, but what happens to your status in the months between school years? If you finish in May, are you able to stay and work for June, July, August at an other job or summer camp before starting again as an auxiliar in the fall? Are you able to stay in the country but are not able to legally work? Or, do you have return back to your home country no matter what and reapply from there?

    Thanks!
    Simon

    • Heather

      Hi there Simon!
      That is definitely the million dollar question and the problem that almost every auxiliar has each year.
      Personally, I stay throughout the summer doing private lessons where I can, but mostly live off of savings I put away during the school year. I’ve heard of people working at camps and academies but I assume the majority do so under-the-table. I spoke to one girl in Andalucía who was able to get her academy to hire her legally with our visa, but it was very complicated and the company had to speak to a lawyer to do it. Many places won’t do that simply because they don’t know how to hire us (hence the lawyer). For example a language school in my town offered me a job but then told me to “call them when I had the right paperwork” after hearing I have a student visa.
      If you do go home during the summer and haven’t gotten an autorización de regreso before, you run the risk of having to redo the entire visa process in America like the first time you applied. So be careful of that.
      This summer I’ve thought about trying to find a company that lets you teach English online remotely. Also, you could look into Au Pairing/living with a family. A friend of mine did that one summer in Valencia and had a great experience living with the family. She also made great money!

      Good luck and I hope this helped!
      Happy travels!
      -Heather

      • Simon P

        Hi,

        Great info, thanks! They ended up getting back to my email too and said this:

        “Thank you for your message. Please check the following link

        http://www.mecd.gob.es/eeuu/convocatorias-programas/convocatorias-eeuu/auxiliares-conversacion-eeuu.html
        For info on renewals and visa status during the summer you are kindly advised to contact both your regional education administration and the local office for foerign citizens (oficina de extranjería) once you are in Spain.”

        So thats reassuring to hear that you’ve been able to stay over the summer albeit without a working visa, if all goes well I was hoping to do something like that too maybe even working for a hostel or something in exchange for accommodation.

        Thanks!

  • Sarah

    Hi Heather! I am renewing my application (it opens in one hour!) Question: when checking the boxes for the documents, although I have to attach my ‘Informe del Centro Escolar’ Tomorrow, I should still checking the box on the left hand side, although not attaching anything right? Thank You!

    • Heather

      Hey there Sarah!
      Yes you should! Plus I believe it won’t let you move on to the next page otherwise. I’m currently waiting around too, wishing I could go to sleep already!

      Good luck! T-minus 48 minutes!
      -Heather

  • Dylan

    Hello!

    I was scrolling through the internet desperately searching for info on renewal (I wanna stay in Madrid, dammit!), and I’m so glad I found your page!

    The only thing I can’t seem to find is the “informe del centro” form that my school needs to fill out. I’ve found ones online for previous years, but nothing for 2018/2019. The link on your page takes me to Facebook but then when I log in to access it, it says something went wrong. Is there any other way to get the form? Or is it something my school should have? When I talked to the secretario of my school, he seemed just as clueless as me in regards to renewal, so I’m thinking probably not :/

    Any help would be greatly appreciated!

    • Heather

      Hey there Dylan!

      Sorry about that! Thanks for letting me know that my link wasn’t working. I fixed it and now you should be able to download the Informe 2018-2019 PDF. Thanks for checking out my blog!

      If you have any other issues let me know!
      Happy travels!
      -Heather

  • Gus

    Just wanted to show my gratitude for the work you put into this. It really made the process much easier, thank you.

    • Heather

      Thanks a lot Gus!

      I’m glad my article helped you. Good luck this next year.

      Happy travels!
      -Heather

  • Kelsey Oke

    Heather – you are a GEM! I had asked around and emailed and messaged so many people about this process and you broke it down so easily. Thank you thank you thank you!

    2 quick questions:
    – Will it take just as long for us to receive the confirmation for our renewal? We won’t know if we’re staying here again until April or May (thinking about changing pisos, don’t want to put down payments on anything until I get that confirmation!)?
    – For your renewal, is all the mooc work mandatory in the end? The seminars and modules to work through and especially the big portfolio project? Or is that all dependant on your specific school to ask for? I’m trying to stay on top of it all, but my school hasn’t ever mentioned it…

    Again, you’re amazing. Looking forward to your visa/NIE renewal post haha (I would love a notification when that is posted!)

LEAVE A COMMENT